Purchase ledger clerk

Senior Purchase Ledger Clerk - Detailed Job Description The Senior Purchase Ledger Clerk is responsible for managing the full purchase ledger function, ensuring all supplier invoices, expenses and payments are processed accurately, promptly and in line with internal policies. The role requires a dependable, organised and detail-focused individual who can work independently, uphold high standards of integrity, and support the wider finance team in maintaining accurate financial records. Working under the general supervision of a Finance Manager or department lead, the Senior Purchase Ledger Clerk oversees day-to-day ledger activities, maintains supplier accounts, manages payment schedules and supports financial reporting. The role is suited to someone with strong purchase ledger experience, excellent reconciliation skills and the ability to work confidently in a busy accounts environment. Key Responsibilities Purchase Ledger Management Process high volumes of supplier invoices on a daily basis. Match purchase orders to invoices and ensure correct supporting documentation is provided. Code, post and maintain accurate ledger entries. Ensure invoices are approved in a timely manner by liaising with relevant departments. Maintain clear and organised records in line with internal procedures. Supplier Account Reconciliation Regularly reconcile supplier statements to ensure balances are accurate. Investigate discrepancies, resolve issues and correct ledger entries where required. Maintain strong communication with suppliers to resolve queries efficiently. Payment Scheduling Prepare weekly and monthly payment runs. Produce recommended payment lists aligned with cashflow targets. Ensure payments are processed accurately and on time. Expenses Management Become fully knowledgeable in the organisation's expenses policy. Ensure all staff expenses comply with internal rules and HMRC regulations. Process expenses accurately and support any policy reviews or updates. Direct Debits & Standing Orders Maintain records of all direct debits and standing orders relating to the purchase ledger. Ensure payments are valid, authorised and correctly posted. Manage supplier details within banking interfaces, ensuring names and bank information are accurate and verified. Financial Systems & Reporting Use financial systems effectively, with experience in Sage 1000 or Sage X3 considered advantageous. Assist with preparing reports and analysis required for statutory accounts. Support the Finance Manager with accurate financial information and documentation. Documentation & Compliance Maintain thorough, accurate and secure financial records. Follow all relevant Standard Operating Procedures. Ensure documentation is stored in a way that allows prompt retrieval. Uphold confidentiality across all financial, supplier and system-related information. Additional Duties Undertake reasonable additional tasks aligned with experience and departmental needs. Support wider business objectives and collaborate with other departments when required. Person Specification Essential Minimum two years' purchase ledger experience. Experience working in a busy accounts office. Strong reconciliation skills, including PO-to-invoice matching and supplier statement reconciliation. Experience processing expenses and understanding HMRC requirements. Excellent attention to detail and accuracy. Ability to work under pressure and meet deadlines. Dependable, punctual and hardworking. Strong communication skills and ability to work with other departments. Demonstrates commitment, reliability, responsibility and integrity. Able to work full-time hours. Desirable AAT qualified or part-qualified. Experience with Sage 1000 or Sage X3. Ability to work independently and use initiative. Flexible and willing to take on new tasks. Willingness to travel to other sites if required. Summary This role is ideal for an experienced Purchase Ledger professional who enjoys taking ownership of their workload, thrives in a fast-paced finance environment and values accuracy, integrity and reliability. The Senior Purchase Ledger Clerk plays a vital part in maintaining financial control, supporting payment processes and contributing to the organisation's wider financial objectives.